Sharepoint - Tooljet

ToolJet allows you to connect to Microsoft Sharepoint to perform various operations like managing sites, lists, and items using Microsoft Graph API.

:::info NOTE: Before following this guide, it is assumed that you have already completed the process of Using Marketplace plugins. :::

Connection

To connect to a Sharepoint data source in ToolJet, you can either click the + Add new data source button on the query panel or navigate to the Data Sources page in the ToolJet dashboard.

:::info You'll need to register your application in Azure Active Directory to get the required credentials. The application needs appropriate Microsoft Graph API permissions. :::

To connect to Sharepoint, you need the following details:

Client ID
Client Secret
Tenant ID

Querying Sharepoint

Click the + Add button in the query manager at the bottom of the editor and select the Sharepoint data source added earlier.
Choose the operation you want to perform on your Sharepoint instance.

:::tip Query results can be transformed using transformations. Refer to our transformations documentation for more details: link :::

Supported Operations

ToolJet supports the following Sharepoint operations:

Get All Sites
Get Site
Get Analytics
Get Pages Of a Site
Get All Lists
Get Metadata Of a List
Create a List
Get Items Of a List
Update Item Of a List
Delete Item Of a List
Add Item To a List

Get All Sites

This operation retrieves all available Sharepoint sites. For more details, see the Microsoft Graph API documentation here.

Optional Parameters

Top: The number of sites to retrieve
Page: The page number to retrieve

<div style={{textAlign: 'center'}}> </div> <details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
  "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#sites",
  "value": [
    {
      "createdDateTime": "2024-09-08T15:54:30Z",
      "id": "tooljetxxxx.sharepoint.com,bcxxxx-4b3a-xxxxxx-dfe229c34311,2a4ac5da-xxx-xxxx-b047-18dece61fb95",
      "lastModifiedDateTime": "2024-08-17T18:50:05Z",
      "name": "appcatalog",
      "webUrl": "https://tooljetxxxx.sharepoint.com/sites/appcatalog",
      "displayName": "Apps",
      "root": {},
      "siteCollection": {
        "hostname": "tooljetxxxx.sharepoint.com"
      }
    }
  ]
}

</details>

Get Site

This operation retrieves information about a specific site.

Required Parameters

Site ID: The ID of the site to retrieve

Example:

yaml

Site ID: tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb

<details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
  "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#sites/$entity",
  "createdDateTime": "2024-10-22T13:21:10.623Z",
  "description": "Internal DIA Guidelines",
  "id": "tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb",
  "lastModifiedDateTime": "2024-10-24T13:35:39Z",
  "name": "NewStyle",
  "webUrl": "https://tooljetxxxx.sharepoint.com/sites/NewStyle",
  "displayName": "NewStyle",
  "root": {},
  "siteCollection": {
    "hostname": "tooljetxxxx.sharepoint.com"
  }
}

</details>

Get Analytics

This operation retrieves analytics for a specific site.

Required Parameters

Site ID: The ID of the site
Time Interval:
- Last 7 Days
- All Time

Example:

yaml

Site ID: tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb
Time Interval: Last 7 Days

<details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
  "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#microsoft.graph.itemActivityStat",
  "aggregationInterval": "None",
  "startDateTime": "2024-10-30T00:00:00Z",
  "endDateTime": "2024-11-05T00:00:00Z",
  "isTrending": false,
  "access": {
    "actionCount": 0,
    "actorCount": 0,
    "timeSpentInSeconds": 0
  },
  "incompleteData": {
    "wasThrottled": false,
    "resultsPending": false,
    "notSupported": false
  }
}

</details>

Get Pages Of a Site

This operation retrieves all pages from a specific site.

Required Parameters

Site ID: The ID of the site

Optional Parameters

Top: The number of sites to retrieve
Page: The page number to retrieve

Example:

yaml

Site ID: tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb

<details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
  "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#sites('tooljetxxxx.sharepoint.com%2C887cb371-e930-4e5b-a726-8d5769e6b946%2C6d653d09-1613-4663-99ab-1bb72ff6ceeb')/pages",
  "@odata.nextLink": "https://graph.microsoft.com/v1.0/sites/tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb/pages?$top=1&$skiptoken=UGFnZWQ9VFJVRSZwX0ZpbGVMZWFmUmVmPUV2ZW50UGxhbkhvbWUuYXNweCZwX0lEPTc",
  "value": [
    {
      "@odata.type": "#microsoft.graph.sitePage",
      "@odata.etag": ""{2095ED1D-AC76-4480-BBDC-8D63EBAAE2AF},6"",
      "createdDateTime": "2024-10-22T13:21:33Z",
      "eTag": ""{2095ED1D-AC76-4480-BBDC-8D63EBAAE2AF},6"",
      "id": "2095ed1d-ac76-4480-bbdc-8d63ebaae2af",
      "lastModifiedDateTime": "2024-10-22T13:21:35Z",
      "name": "EventPlanHome.aspx",
      "webUrl": "https://tooljetxxxx.sharepoint.com/sites/NewStyle/SitePages/EventPlanHome.aspx",
      "title": "Home",
      "pageLayout": "home",
      "thumbnailWebUrl": "https://tooljetxxxx.sharepoint.com/_layouts/15/getpreview.ashx?guidSite=887cb371-e930-4e5b-a726-8d5769e6b946&guidWeb=6d653d09-1613-4663-99ab-1bb72ff6ceeb&guidFile=bb423735-7402-47df-ab2e-729bddfe6f23",
      "promotionKind": "page",
      "showComments": false,
      "showRecommendedPages": false,
      "contentType": {
        "id": "0x0101009D1CB255DA76424F860D91F20E6C4118004CC245E37669F3438CDDEB01FCEAE890",
        "name": "Site Page"
      },
      "createdBy": {
        "user": {
          "displayName": "Oliver Smith",
          "email": "[email protected]"
        }
      },
      "lastModifiedBy": {
        "user": {
          "displayName": "Oliver Smith",
          "email": "[email protected]"
        }
      },
      "parentReference": {
        "siteId": "887cb371-e930-4e5b-a726-8d5769e6b946"
      },
      "publishingState": {
        "level": "published",
        "versionId": "1.0"
      },
      "reactions": {}
    }
  ]
}

</details>

Get All Lists

This operation retrieves all lists from a specific site.

Required Parameters

Site ID: The ID of the site

Optional Parameters

Page: The page number to retrieve

Example:

yaml

Site ID: tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb
Page: 1

<details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
  "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#sites('tooljetxxxx.sharepoint.com%2C887cb371-e930-4e5b-a726-8d5769e6b946%2C6d653d09-1613-4663-99ab-1bb72ff6ceeb')/lists",
  "value": [
    {
      "@odata.etag": ""1a64ae23-9cb6-4521-b489-61d558dde9f7,11"",
      "createdDateTime": "2024-10-24T11:11:10Z",
      "description": "",
      "eTag": ""1a64ae23-9cb6-4521-b489-61d558dde9f7,11"",
      "id": "1a64ae23-9cb6-4521-b489-61d558dde9f7",
      "lastModifiedDateTime": "2024-10-24T11:11:17Z",
      "name": "Test_table_query",
      "webUrl": "https://tooljetxxxx.sharepoint.com/sites/NewStyle/Lists/Test_table_query",
      "displayName": "Test_table_query",
      "createdBy": {
        "user": {
          "email": "[email protected]",
          "id": "90ccfd6b-17ea-402b-aa21-1a1799a547d6",
          "displayName": "Oliver Smith"
        }
      },
      "lastModifiedBy": {
        "user": {
          "email": "[email protected]",
          "id": "90ccfd6b-17ea-402b-aa21-1a1799a547d6",
          "displayName": "Oliver Smith"
        }
      },
      "parentReference": {
        "siteId": "tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb"
      },
      "list": {
        "contentTypesEnabled": false,
        "hidden": false,
        "template": "genericList"
      }
    }
  ]
}

</details>

Get Metadata Of a List

This operation retrieves metadata for a specific list.

Required Parameters

Site ID: The ID of the site
List Name: The name of the list, only used if List ID is not provided
List ID: The ID of the list, required if List Name is not provided

Example:

yaml

Site ID: tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb
List ID: 22f69173-0c1d-4c76-a721-5a31f0bd5af3

<details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
  "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#sites('tooljetxxxx.sharepoint.com%2C887cb371-e930-4e5b-a726-8d5769e6b946%2C6d653d09-1613-4663-99ab-1bb72ff6ceeb')/lists/$entity",
  "@odata.etag": ""1a64ae23-9cb6-4521-b489-61d558dde9f7,11"",
  "createdDateTime": "2024-10-24T11:11:10Z",
  "description": "",
  "eTag": ""1a64ae23-9cb6-4521-b489-61d558dde9f7,11"",
  "id": "1a64ae23-9cb6-4521-b489-61d558dde9f7",
  "lastModifiedDateTime": "2024-11-05T10:27:04Z",
  "name": "Test_table_query",
  "webUrl": "https://tooljetxxxx.sharepoint.com/sites/NewStyle/Lists/Test_table_query",
  "displayName": "Test_table_query",
  "createdBy": {
    "user": {
      "email": "[email protected]",
      "id": "90ccfd6b-17ea-402b-aa21-1a1799a547d6",
      "displayName": "Oliver Smith"
    }
  },
  "lastModifiedBy": {
    "user": {
      "email": "[email protected]",
      "id": "90ccfd6b-17ea-402b-aa21-1a1799a547d6",
      "displayName": "Oliver Smith"
    }
  },
  "parentReference": {
    "siteId": "tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb"
  },
  "list": {
    "contentTypesEnabled": false,
    "hidden": false,
    "template": "genericList"
  },
  "[email protected]": "https://graph.microsoft.com/v1.0/$metadata#sites('tooljetxxxx.sharepoint.com%2C887cb371-e930-4e5b-a726-8d5769e6b946%2C6d653d09-1613-4663-99ab-1bb72ff6ceeb')/lists('1a64ae23-9cb6-4521-b489-61d558dde9f7')/columns",
  "columns": [
    {
      "columnGroup": "Custom Columns",
      "description": "",
      "displayName": "USER_NAME",
      "enforceUniqueValues": false,
      "hidden": false,
      "id": "fa564e0f-0c70-4ab9-b863-0177e6ddd247",
      "indexed": false,
      "name": "Title",
      "readOnly": false,
      "required": false,
      "text": {
        "allowMultipleLines": false,
        "appendChangesToExistingText": false,
        "linesForEditing": 0,
        "maxLength": 255
      }
    }
  ],
  "[email protected]": "https://graph.microsoft.com/v1.0/$metadata#sites('tooljetxxxx.sharepoint.com%2C887cb371-e930-4e5b-a726-8d5769e6b946%2C6d653d09-1613-4663-99ab-1bb72ff6ceeb')/lists('1a64ae23-9cb6-4521-b489-61d558dde9f7')/items",
  "items": [
    {
      "@odata.etag": ""12b493eb-2452-451b-84e5-ecba8ec898c8,1"",
      "createdDateTime": "2024-10-24T11:11:11Z",
      "eTag": ""12b493eb-2452-451b-84e5-ecba8ec898c8,1"",
      "id": "1",
      "lastModifiedDateTime": "2024-10-24T11:11:11Z",
      "webUrl": "https://tooljetxxxx.sharepoint.com/sites/NewStyle/Lists/Test_table_query/1_.000",
      "createdBy": {
        "user": {
          "email": "[email protected]",
          "id": "90ccfd6b-17ea-402b-aa21-1a1799a547d6",
          "displayName": "Oliver Smith"
        }
      },
      "lastModifiedBy": {
        "user": {
          "email": "[email protected]",
          "id": "90ccfd6b-17ea-402b-aa21-1a1799a547d6",
          "displayName": "Oliver Smith"
        }
      },
      "parentReference": {
        "id": "036d657d-ed69-4dcc-a669-483ce9788655",
        "siteId": "tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb"
      },
      "contentType": {
        "id": "0x0100A3D887BE30452F4A9CBA7E684C523E2100098058C6B440D14786561D28914A3EDB",
        "name": "Item"
      },
      "[email protected]": "https://graph.microsoft.com/v1.0/$metadata#sites('tooljetxxxx.sharepoint.com%2C887cb371-e930-4e5b-a726-8d5769e6b946%2C6d653d09-1613-4663-99ab-1bb72ff6ceeb')/lists('1a64ae23-9cb6-4521-b489-61d558dde9f7')/items('1')/fields/$entity",
      "fields": {
        "@odata.etag": ""12b493eb-2452-451b-84e5-ecba8ec898c8,1"",
        "Title": "Null_test",
        "id": "1",
        "AuthorLookupId": "7",
        "EditorLookupId": "7",
        "_UIVersionString": "1.0",
        "Attachments": false,
        "Edit": "",
        "LinkTitleNoMenu": "Null_test",
        "LinkTitle": "Null_test",
        "ItemChildCount": "0",
        "FolderChildCount": "0",
        "_ComplianceFlags": "",
        "_ComplianceTag": "",
        "_ComplianceTagWrittenTime": "",
        "_ComplianceTagUserId": ""
      }
    }
  ]
}

</details>

Create a List

This operation creates a new list in a Sharepoint site.

Required Parameters

Site ID: The ID of the site
Body: The list configuration in JSON format

Example:

yaml

Site ID: tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb
Body:
{
  "displayName": "Project Tasks",
  "columns": [
    {
      "name": "TaskName",
      "text": { }
    },
    {
      "name": "DueDate",
      "dateTime": { }
    },
    {
      "name": "Priority",
      "choice": {
        "choices": ["High", "Medium", "Low"]
      }
    }
  ],
  "list": {
    "template": "genericList"
  }
}

<details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
  "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#sites('tooljetxxxx.sharepoint.com%2C887cb371-e930-4e5b-a726-8d5769e6b946%2C6d653d09-1613-4663-99ab-1bb72ff6ceeb')/lists/$entity",
  "@odata.etag": "f7497bc1-a8e6-49d0-a11c-05b3df1d8d2b,10",
  "createdDateTime": "2024-11-05T10:48:51Z",
  "description": "",
  "eTag": "f7497bc1-a8e6-49d0-a11c-05b3df1d8d2b,10",
  "id": "f7497bc1-a8e6-49d0-a11c-05b3df1d8d2b",
  "lastModifiedDateTime": "2024-11-05T10:48:52Z",
  "name": "Project Tasks",
  "webUrl": "https://tooljetxxxx.sharepoint.com/sites/NewStyle/Lists/Project%20Tasks",
  "displayName": "Project Tasks",
  "createdBy": {
    "user": {
      "displayName": "Oliver Smith",
      "email": "[email protected]"
    }
  },
  "parentReference": {
    "siteId": "tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb"
  },
  "list": {
    "contentTypesEnabled": false,
    "hidden": false,
    "template": "genericList"
  }
}

</details>

Get Items Of a List

This operation retrieves items from a specific list.

Required Parameters

Site ID: The ID of the site
List ID: The ID of the list

Optional Parameters

Top: The number of sites to retrieve
Page: The page number to retrieve

Example:

yaml

Site ID: tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb
List ID: 22f69173-0c1d-4c76-a721-5a31f0bd5af3
Top: 1
Page: 1

<details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
  "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#sites('tooljetxxxx.sharepoint.com%2C887cb371-e930-4e5b-a726-8d5769e6b946%2C6d653d09-1613-4663-99ab-1bb72ff6ceeb')/lists('1a64ae23-9cb6-4521-b489-61d558dde9f7')/items(fields())",
  "@odata.nextLink": "https://graph.microsoft.com/v1.0/sites/tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb/lists/1a64ae23-9cb6-4521-b489-61d558dde9f7/items?$expand=fields&$top=1&$skiptoken=UGFnZWQ9VFJVRSZwX0lEPTE",
  "value": [
    {
      "@odata.etag": ""12b493eb-2452-451b-84e5-ecba8ec898c8,1"",
      "createdDateTime": "2024-10-24T11:11:11Z",
      "eTag": ""12b493eb-2452-451b-84e5-ecba8ec898c8,1"",
      "id": "1",
      "lastModifiedDateTime": "2024-10-24T11:11:11Z",
      "webUrl": "https://tooljetxxxx.sharepoint.com/sites/NewStyle/Lists/Test_table_query/1_.000",
      "createdBy": {
        "user": {
          "email": "[email protected]",
          "id": "90ccfd6b-17ea-402b-aa21-1a1799a547d6",
          "displayName": "Oliver Smith"
        }
      },
      "lastModifiedBy": {
        "user": {
          "email": "[email protected]",
          "id": "90ccfd6b-17ea-402b-aa21-1a1799a547d6",
          "displayName": "Oliver Smith"
        }
      },
      "parentReference": {
        "id": "036d657d-ed69-4dcc-a669-483ce9788655",
        "siteId": "tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb"
      },
      "contentType": {
        "id": "0x0100A3D887BE30452F4A9CBA7E684C523E2100098058C6B440D14786561D28914A3EDB",
        "name": "Item"
      },
      "[email protected]": "https://graph.microsoft.com/v1.0/$metadata#sites('tooljetxxxx.sharepoint.com%2C887cb371-e930-4e5b-a726-8d5769e6b946%2C6d653d09-1613-4663-99ab-1bb72ff6ceeb')/lists('1a64ae23-9cb6-4521-b489-61d558dde9f7')/items('1')/fields/$entity",
      "fields": {
        "@odata.etag": ""12b493eb-2452-451b-84e5-ecba8ec898c8,1"",
        "Title": "Null_test",
        "field_2": 10,
        "field_3": 123.32,
        "field_4": 1,
        "id": "1",
        "ContentType": "Item",
        "Modified": "2024-10-24T11:11:11Z",
        "Created": "2024-10-24T11:11:11Z",
        "AuthorLookupId": "7",
        "EditorLookupId": "7",
        "_UIVersionString": "1.0",
        "Attachments": false,
        "Edit": "",
        "LinkTitleNoMenu": "Null_test",
        "LinkTitle": "Null_test",
        "ItemChildCount": "0",
        "FolderChildCount": "0",
        "_ComplianceFlags": "",
        "_ComplianceTag": "",
        "_ComplianceTagWrittenTime": "",
        "_ComplianceTagUserId": ""
      }
    }
  ]
}

</details>

Update Item Of a List

This operation updates an existing item in a list.

Required Parameters

Site ID: The ID of the site
List ID: The ID of the list
Item ID: The ID of the item to update
Body: The updated values in JSON format

Example:

yaml

Site ID: tooljetxxxx.sharepoint.com,887cb371-e930-4e5b-a726-8d5769e6b946,6d653d09-1613-4663-99ab-1bb72ff6ceeb
List ID: 1a64ae23-9cb6-4521-b489-61d558dde9f7
Item ID: 1
Body:
{
  "TaskName": "Update Documentation",
  "Priority": "Medium",
  "DueDate": "2023-11-15T00:00:00Z"
}

<details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
  "id": "1",
  "fields": {
    "TaskName": "Update Documentation",
    "Priority": "Medium",
    "DueDate": "2023-11-15T00:00:00Z"
  }
}

</details>

Delete Item Of a List

This operation removes an item from a list.

Required Parameters

Site ID: The ID of the site
List ID: The ID of the list
Item ID: The ID of the item to delete

Example:

yaml

Site ID: tooljetxxxx.sharepoint.com,da60e844-ba1d-49bc-b4d4-d5e36bae9019
List ID: 22f69173-0c1d-4c76-a721-5a31f0bd5af3
Item ID: 1

<details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
  "code": 204,
  "status": "No Content",
  "message": "Item having id '1' in List '1a64ae23-9cb6-4521-b489-61d558dde9f7' has been deleted."
}

</details>

Add Item To a List

This operation adds a new item to a list.

Required Parameters

Site ID: The ID of the site
List ID: The ID of the list
Body: The new item's data in JSON format

Example:

yaml

Site ID: tooljetxxxx.sharepoint.com,da60e844-ba1d-49bc-b4d4-d5e36bae9019
List ID: 22f69173-0c1d-4c76-a721-5a31f0bd5af3
Body:
{
  "fields": {
    "Title": "Prepare Presentation"
  }
}

<details id="tj-dropdown"> <summary>**Response Example**</summary>

json

{
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