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Meetily Privacy Policy

PRIVACY_POLICY.md

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Meetily Privacy Policy

Last updated: [Current Date]

Our Privacy-First Commitment

Meetily is built on the principle that your meeting data should remain private and under your control. This privacy policy explains how we handle data in our open-source meeting assistant.

Data Processing Philosophy

Local-First Processing

  • Meeting transcription: Processed entirely on your device using local Whisper models
  • Audio recordings: Never transmitted to external servers
  • Meeting content: Remains on your infrastructure
  • AI summaries: Generated locally or through your chosen LLM provider

Your Data Ownership

  • You own all meeting data, transcripts, and recordings
  • Data is stored locally on your device
  • No vendor lock-in - export your data anytime
  • Complete control over data retention and deletion

Usage Analytics

What We Collect

Usage analytics is optional and off by default. When you choose to enable it, Meetily collects minimal, anonymized usage data:

Application Usage:

  • Feature usage patterns (which tools you use most)
  • Session duration and frequency
  • Performance metrics (transcription success rates, error frequencies)
  • UI interaction patterns (button clicks, navigation flows)

Technical Metrics:

  • Application version and platform information
  • Error logs and crash reports (anonymized)
  • Performance benchmarks (processing times, resource usage)

What We DON'T Collect

We never collect:

  • ❌ Meeting content, transcripts, or recordings
  • ❌ Personal information or identifiable data
  • ❌ File names, meeting titles, or metadata
  • ❌ Audio data or voice patterns
  • ❌ Participant names or contact information
  • ❌ LLM conversations or AI-generated content

Why We Collect This Data

When enabled, analytics helps us with:

  • Product Quality: Identifying and fixing bugs that impact user experience
  • Performance Optimization: Understanding resource usage and system bottlenecks
  • Security: Detecting potential security issues and vulnerabilities
  • Feature Development: Making data-driven decisions about new features
  • Open Source Sustainability: Ensuring the project meets user needs effectively

Analytics Implementation

  • Provider: PostHog (privacy-focused analytics platform)
  • Default: Off by default; analytics starts only after you enable it in settings
  • Anonymization: All data linked to generated user IDs only - no personal identification
  • Data retention: 12 months maximum, then automatically deleted
  • Encryption: All data encrypted in transit using industry-standard protocols
  • Location: Data processed in accordance with PostHog's privacy policy
  • Access Control: Strictly limited to core development team members

Third-Party Services

LLM Providers (Optional)

If you choose to use external LLM providers:

  • Anthropic Claude: Subject to Anthropic's privacy policy
  • Groq: Subject to Groq's privacy policy
  • Local Ollama: Processed entirely on your device

Analytics Service (Optional)

  • PostHog: Used for usage analytics when enabled
  • Data: Only anonymized usage patterns, no meeting content
  • Control: Completely optional, off by default, and user-controlled

Your Privacy Rights

Data Control

  • Access: View all data stored locally on your device
  • Export: Export your data in standard formats
  • Delete: Remove all data from your device

Analytics Transparency

  • Open source: Full analytics implementation available for review in our source code
  • Opt-in: New and existing installs have analytics disabled until you turn it on
  • Questions: Contact us for any analytics-related concerns

Data Security

Local Security

  • Data encrypted at rest using your device's security features
  • No transmission of sensitive meeting data
  • Standard file system permissions protect your data

Open Source Transparency

  • Full source code available for security review
  • Community-audited privacy implementations
  • No hidden data collection or tracking

Changes to This Policy

We will notify users of any material changes to this privacy policy through:

  • Updates to this document in our GitHub repository
  • Release notes for application updates
  • In-app notifications for significant privacy changes

Contact Us

For privacy-related questions or concerns:

Open Source Commitment

As an open-source project under MIT license, you can:

  • Review our complete privacy implementation
  • Modify data handling to meet your requirements
  • Deploy entirely on your own infrastructure
  • Contribute to privacy improvements

This privacy policy applies to Meetily v0.0.5 and later versions. For enterprise deployments, additional privacy controls may be available.