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Meetily Privacy Policy

PRIVACY_POLICY.md

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Meetily Privacy Policy

Last updated: [Current Date]

Our Privacy-First Commitment

Meetily is built on the principle that your meeting data should remain private and under your control. This privacy policy explains how we handle data in our open-source meeting assistant.

Data Processing Philosophy

Local-First Processing

  • Meeting transcription: Processed entirely on your device using local Whisper models
  • Audio recordings: Never transmitted to external servers
  • Meeting content: Remains on your infrastructure
  • AI summaries: Generated locally or through your chosen LLM provider

Your Data Ownership

  • You own all meeting data, transcripts, and recordings
  • Data is stored locally on your device
  • No vendor lock-in - export your data anytime
  • Complete control over data retention and deletion

Usage Analytics

What We Collect

To improve Meetily and ensure optimal performance, we collect minimal, anonymized usage data:

Application Usage:

  • Feature usage patterns (which tools you use most)
  • Session duration and frequency
  • Performance metrics (transcription success rates, error frequencies)
  • UI interaction patterns (button clicks, navigation flows)

Technical Metrics:

  • Application version and platform information
  • Error logs and crash reports (anonymized)
  • Performance benchmarks (processing times, resource usage)

What We DON'T Collect

We never collect:

  • ❌ Meeting content, transcripts, or recordings
  • ❌ Personal information or identifiable data
  • ❌ File names, meeting titles, or metadata
  • ❌ Audio data or voice patterns
  • ❌ Participant names or contact information
  • ❌ LLM conversations or AI-generated content

Why We Collect This Data

This analytics collection is necessary for:

  • Product Quality: Identifying and fixing bugs that impact user experience
  • Performance Optimization: Understanding resource usage and system bottlenecks
  • Security: Detecting potential security issues and vulnerabilities
  • Feature Development: Making data-driven decisions about new features
  • Open Source Sustainability: Ensuring the project meets user needs effectively

Analytics Implementation

  • Provider: PostHog (privacy-focused analytics platform)
  • Anonymization: All data linked to generated user IDs only - no personal identification
  • Data retention: 12 months maximum, then automatically deleted
  • Encryption: All data encrypted in transit using industry-standard protocols
  • Location: Data processed in accordance with PostHog's privacy policy
  • Access Control: Strictly limited to core development team members

Third-Party Services

LLM Providers (Optional)

If you choose to use external LLM providers:

  • Anthropic Claude: Subject to Anthropic's privacy policy
  • Groq: Subject to Groq's privacy policy
  • Local Ollama: Processed entirely on your device

Analytics Service (Optional)

  • PostHog: Used for usage analytics when enabled
  • Data: Only anonymized usage patterns, no meeting content
  • Control: Completely optional and user-controlled

Your Privacy Rights

Data Control

  • Access: View all data stored locally on your device
  • Export: Export your data in standard formats
  • Delete: Remove all data from your device

Analytics Transparency

  • Open source: Full analytics implementation available for review in our source code
  • Questions: Contact us for any analytics-related concerns

Data Security

Local Security

  • Data encrypted at rest using your device's security features
  • No transmission of sensitive meeting data
  • Standard file system permissions protect your data

Open Source Transparency

  • Full source code available for security review
  • Community-audited privacy implementations
  • No hidden data collection or tracking

Changes to This Policy

We will notify users of any material changes to this privacy policy through:

  • Updates to this document in our GitHub repository
  • Release notes for application updates
  • In-app notifications for significant privacy changes

Contact Us

For privacy-related questions or concerns:

Open Source Commitment

As an open-source project under MIT license, you can:

  • Review our complete privacy implementation
  • Modify data handling to meet your requirements
  • Deploy entirely on your own infrastructure
  • Contribute to privacy improvements

This privacy policy applies to Meetily v0.0.5 and later versions. For enterprise deployments, additional privacy controls may be available.