apps/web/content/articles/meeting-minutes-software.mdx
If you're worried about missing important details while taking minutes of the meeting, here are some tools you'll find useful.
| Tool | Best For | Starting Price |
| Char | Control over data and AI stack | Free. $25/month for Pro |
| Fellow | Remote Teams | $7/user/mo |
| MeetGeek | Sales Teams | $19/user/mo |
| Diligent | Board Meetings | Custom |
| Fireflies.ai | Transcription | $10/user/mo |
| Beenote | Structured Meetings | $552/yr (10 users) |
| MeetingBooster | Enterprise | Custom |
| Fathom | CRM Integration | Free. $20/month for Premium |
| tl;dv | Video recordings | Free. $18/month for Pro |
Char is an open-source AI note-taker that stores your data locally and gives you complete control over the AI stack.
You decide if your audio, transcripts, or notes ever leave your device. You pick your preferred STT and LLM provider, which means you can go completely local if you want to.
Char captures system audio without joining meetings as a bot. During meetings, it transcribes conversations in real-time and combines any notes you've taken with transcripts to create a summary when the meeting ends.
Unlimited free plan with local transcription or bring-your-own-key. Pro is $25/month for managed cloud service.
Fellow covers the entire meeting lifecycle: preparation with shared agendas, live note-taking during meetings, and organized follow-ups afterward.
Unlike tools that focus only on transcription, Fellow handles collaborative meeting management from start to finish.
Free plan includes 10 AI recordings per user per month. Paid plans start at $7/user/month (3-user minimum) for Pro, and go up to $25/user/month for Business with full admin controls and HIPAA compliance.
MeetGeek is designed for sales teams and enterprises that want conversation analytics and performance tracking beyond transcription.
It captures data-driven insights into communication patterns, not just meeting notes.
Free plan includes 5 hours of transcription per month with 3 months of transcript storage and 1 month of audio storage. Paid plans start at $19/user/month for Pro with unlimited transcription.
Diligent is built specifically for corporate boards, executive committees, and governance-focused organizations. It's designed for high-stakes board-level governance, not general meetings.
Diligent offers custom pricing based on organization size and requirements. Contact sales for enterprise quotes.
Fireflies.ai excels at helping you find specific information months later through advanced search functionality. While many tools transcribe meetings, Fireflies focuses on searchable archives and powerful search capabilities across all conversations.
Free plan includes 800 minutes of storage with 3 months of transcript retention and 1 month of audio storage. Pro plan starts at $10/user/month with unlimited transcription. Business plan at $19/user/month includes advanced analytics. Enterprise pricing is custom.
Beenote focuses on collaborative planning, real-time note-taking, and organized follow-up with a generous free tier. It's designed for teams that need structured meeting workflows without AI automation.
Beenote is free forever with basic features. Paid plans start at $552/year for 10 users with additional collaboration and branding features.
MeetingBooster works well for mid-size to large companies running structured meetings with serious accountability requirements. It handles project change management meetings, board sessions, and cross-functional team coordination where nothing can slip through the cracks.
MeetingBooster offers custom pricing based on organization size and needs. They provide site licenses for large deployments and on-premises installation options for enterprises with strict data requirements.
Fathom automatically logs everything to Salesforce, HubSpot, and other platforms immediately after each call. While other tools require you to copy-paste summaries into your CRM, Fathom eliminates that step.
Free forever for individuals with unlimited meetings and transcription. Team plans available with additional collaboration features and admin controls.
tl;dv offers genuinely unlimited recordings on its free plan. Unlike other "free" options with restrictive limits, it's ideal for individuals and small teams on tight budgets.
Free plan includes unlimited recordings and AI summaries. Pro plan starts at $18/user/month with additional features like speaker insights, custom branding, and advanced integrations.
When evaluating meeting minutes software, focus on these five categories:
Accuracy matters if you're relying on automated transcription. Look for:
Most AI meeting minutes software achieves 90-95% accuracy in ideal conditions, but accuracy drops significantly with background noise, accents, or multiple speakers talking simultaneously.
For sensitive conversations, privacy architecture matters more than compliance certifications:
If your conversations involve confidential information, prioritize tools with local processing or strong encryption over convenient cloud-based options.
Meeting minutes software should connect with your existing workflow:
The best integrations are bidirectional—not just pushing data out, but pulling context in to make summaries more relevant.
Teams need to work together on meeting documentation:
Remote teams particularly benefit from strong collaboration features that keep everyone aligned regardless of location.
Meeting minutes are only valuable if you can find information later:
The difference between a searchable meeting archive and 100 unsearchable documents is the difference between institutional knowledge and lost information.
If you value both functionality and control, Char is worth a look. You get AI-powered features without giving up ownership of your data, and you can export everything as plain markdown with zero lock-in.
You can try the tool out for free. If it's not for you, export everything and walk away.