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Here's a quick comparison of the best AI notetakers for Microsoft Teams.
Keep reading for in-depth reviews of each tool, including setup instructions, detailed feature breakdowns, and pricing information.
💡 Our selection criteria:
We evaluated Microsoft's native options and third-party tools based on:
Microsoft doesn't offer a free way to get AI-powered meeting notes, summaries, or intelligent transcription analysis from Teams. Teams users with Microsoft 365 Business or Enterprise get meeting transcription with speaker identification, but no AI summaries or intelligent note-taking.
Microsoft 365 Copilot is an AI assistant that works across Word, Excel, PowerPoint, Outlook, and Teams, powered by large language models. For Teams specifically, it transforms how you handle meeting preparation, participation, and follow-up.
Important Note: Microsoft 365 Copilot is different from the free Copilot available in browsers and Bing. Copilot does not record meetings itself—you need to provide it with a meeting transcription to generate a summary and AI notes.
Microsoft 365 Copilot costs $30 per user per month, in addition to your existing Microsoft 365 Business Premium or Enterprise subscription.
Teams Premium offers enhanced meeting features between basic Teams and full Copilot functionality.
Teams Premium is priced at $10 per user per month.
While Microsoft's native solutions work well for many organizations, third-party tools often provide specialized features, better privacy controls, or more competitive pricing.
Char is an open-source AI notepad for meetings built for high-agency people who demand complete control over their data and AI stack. Everything is stored as plain markdown files—not in proprietary databases.
Full Disclosure: I'm the co-founder of Char, so I'll try to be as objective as possible in this review.
How It Works with Microsoft Teams: Char doesn't join your Teams meetings as a bot. Instead, it captures both your microphone input and your computer's system audio, so it hears both sides of the conversation. It transcribes your call in real-time. After the meeting ends, you get structured summaries with decisions and action items automatically extracted. No bots to invite, no meeting links to manage.
Pros
Cons
Char is free forever for local transcription, BYOK, and all core features. The managed cloud service is $25/month for the easiest setup. Enterprise applies when your organization needs on-premises deployment, SSO integration, or consent management for compliance requirements. Contact sales for a quote.
Otter AI is one of the most well-known names in AI transcription, offering cloud-based meeting intelligence that works across Microsoft Teams, Zoom, and Google Meet.
How It Works with Microsoft Teams: Otter joins your Teams meetings as a participant. It records the audio, generates real-time transcripts, and creates meeting summaries automatically. Setup involves account creation, calendar connection, and bot invitation. The bot can be invited manually or set to auto-join meetings based on your calendar integration. Recent privacy concerns indicate that Otter sometimes joins meetings without proper consent. Also check: Is Otter AI Safe?
Free plan: 300 minutes monthly with 30-minute conversation limits. Paid plans start at $16.99/user/month for 1,200 minutes and advanced features.
Tactiq is a bot-free AI meeting assistant that works as a Chrome extension to transcribe Microsoft Teams, Google Meet, and Zoom meetings.
How It Works with Microsoft Teams: Install the Chrome extension and join your Teams meeting in the browser. A small transcription widget appears showing live captions with speaker identification. After the meeting, you can use one-click AI actions to generate summaries, action items, or ask specific questions about the conversation.
Free plan: 10 meetings/month and 5 AI credits. Paid plans start at $12/user/month.
Fireflies positions itself as a full conversation intelligence solution for sales teams and growing businesses.
How It Works with Microsoft Teams: Fireflies joins your Teams meetings as a bot. You can invite it manually to specific meetings or set it to auto-join based on your calendar integration. The bot records, transcribes, and processes the entire conversation, then automatically sends meeting summaries to designated Teams channels. Setup involves creating a Fireflies account, verifying email, connecting your Microsoft calendar, configuring auto-join preferences, setting up Teams channel integrations for receiving summaries, and potentially getting IT approval for the bot.
Free forever with unlimited transcription, but limited AI summaries and 800 minutes storage. Paid plans start at $18/user/month.
Also check: Top Fireflies AI Alternatives
tl;dv is a video-first AI notetaker that turns meeting notes into clickable timestamps, making it easy to navigate directly to specific moments in recordings.
How It Works with Microsoft Teams: The tl;dv bot joins your Teams meetings automatically, records both audio and video, then generates AI summaries while allowing you to add manual timestamped notes during the call. Setup involves creating a tl;dv account, connecting your calendar, and configuring recording preferences.
Free forever plan with unlimited recordings. Pro plans start at $29/month for advanced analytics and coaching features.
If zero lock-in and complete control matter for your meetings, Char might be the best AI notetaker for Microsoft Teams. You get:
You can download and start using Char in minutes without any account creation, calendar connections, or bot setup.