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Email to PDF

docs/tools/email-to-pdf.md

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Email to PDF

Convert saved email files into clean, printable PDFs. The tool parses EML and MSG files, extracts the full message -- headers, body content, and attachment metadata -- and renders everything into a structured PDF. Useful for legal discovery, record-keeping, or just printing an important email.

Supported Formats

FormatExtensionNotes
EML.emlStandard MIME email format (exported from most email clients)
MSG.msgMicrosoft Outlook proprietary format

How It Works

  1. Click the upload area or drag and drop your EML or MSG files. You can mix both formats in a single batch.
  2. Review the file list. Remove any unwanted entries with the trash icon, or click Add More Files to include more emails.
  3. Configure the conversion options (see below).
  4. Click Convert to PDF. The tool parses each email, renders the content as styled HTML, and converts it to PDF via the PyMuPDF engine.
  5. A single email downloads as a PDF directly. Multiple emails are packaged into emails-converted.zip.

Options

OptionDefaultDescription
Page SizeA4Choose between A4, Letter, or Legal page dimensions.
Include CC and BCCOnWhen enabled, CC and BCC recipient lists appear in the email header section of the PDF.
Include Attachments ListOnWhen enabled, a list of the email's file attachments (with filenames and sizes) appears in the PDF.

Use Cases

  • Archiving important business correspondence as PDF for compliance or auditing
  • Printing email threads for legal proceedings or discovery requests
  • Creating a permanent record of order confirmations, receipts, or contracts received via email
  • Backing up Outlook MSG files in a format that doesn't require Outlook to read
  • Documenting customer support interactions from exported EML files

Tips

  • Both EML (used by Thunderbird, Apple Mail, and most email clients) and Outlook MSG files are supported. Export emails from your email client and drop them directly into the tool.
  • HTML-formatted emails retain their styling in the PDF. Plain-text emails are rendered with clean, readable formatting.
  • The attachments list shows filenames and sizes but does not embed the actual attachment files into the PDF.