How to handle Requests

As a support engineer, you should:

• Fix the urgent issues (please see the definition below)
• Open tickets for all non-urgent issues. (DO NOT INCLUDE ANY SENSITIVE INFO IN ISSUE)
• Keep customers updated
• Write clear ticket descriptions
• Help the team prioritize work
• Route issues to the right people

<Note> Our support hours are from **8 am to 6 pm New York time (ET)**. Please keep this in mind when communicating response expectations to customers. </Note>

Ticket fields

When handling support tickets, ensure you set the appropriate status and priority to help with ticket management and response time:

Requests

Type 1: Quick Fixes & Urgent Issues

• Understand the issue and how urgent it is.
• Open a ticket for on linear with "require attention" label and assign someone.

Type 2: Complex Technical Issues

• Assess the issue and determine its urgency.
• Always create a Linear issue for the feature request, and send it to the customer.
• Leave a comment on the Linear issue with an estimated completion time.

Type 3: Feature Enhancement Requests

• Always create a Linear issue for the feature request and send it to the customer.
• Evaluate the request and dig deeper into what the customer is trying to solve, then either evaluate and open a new ticket or append to an existing ticket in the backlog.
• Add it to our roadmap and discuss it with the team.

Type 4: Business Case

• These cases involve purchasing new features, billing, or discussing agreements.
• Change the Team to "Success" on Pylon.
• Tag someone from the Success Team to handle it.

<Tip> New features will always have the status "Backlog". Please make sure to communicate that we will discuss and address it in future production cycles so the customer doesn't expect immediate action. </Tip>

Frequently Asked Questions

<AccordionGroup> <Accordion title="What if I don't understand the feature or issue?"> If you don't understand the feature or issue, reach out to the customer for clarification. It's important to fully grasp the problem before proceeding. You can also consult with your team for additional insights. </Accordion> <Accordion title="How do I prioritize multiple urgent issues?"> When faced with multiple urgent issues, assess the impact of each on the customer and the system. Prioritize based on severity, number of affected users, and potential risks. Communicate with your team to ensure alignment on priorities. </Accordion> <Accordion title="What if there is an angry or abusive customer?"> If you encounter an abusive or rude customer, escalate the issue to Mohammad AbuAboud or Ashraf Samhouri. It's important to handle such situations with care and ensure that the customer feels heard while maintaining a respectful and professional demeanor. </Accordion> </AccordionGroup>